How to Better Prepare for Fleet Relocation? – Time-Saving Tips for Fleet Managers 

Jason Hilderbrand

12 May 2022 2 years ago

If you own or manage a car rental agency, or you manage a fleet for a company that is planning to utilize your fleet vehicles at an upcoming business event, small-scale convention, trade show, exhibit, sporting event, or political or other high-security events, there’s a good chance that you are already busy enough managing your fleet without adding another headache to your to-do list. 

That’s why we decided to put this blog together for you on how to better prepare for fleet relocation. Hopefully, these time-saving tips will take some of the weight off of your shoulders the next time you need to transport your fleet to an event. 

How to Better Prepare for Fleet Relocation? – Time-Saving Tips for Fleet Managers

Getting your fleet to and from an event doesn’t have to be a headache. Luckily, there are a number of steps that you can take ahead of time to better prepare for fleet relocation for your upcoming event. Tracking maintenance in advance so that you know what’s going on with every vehicle in your fleet, knowing all of the makes and models of each of your fleet vehicles, and preparing your fleet for relocation physically inside and out, are all things that you can start on ahead of time to ensure that your trip to your upcoming event flows as smoothly as possible.


Here are some steps you can take before your trip to help you better prepare for fleet relocation:

Start Tracking Fleet Maintenance

Fleet management software has brought the many benefits of telematics technology to fleet managers all over the globe. Fleet managers are now able to communicate with drivers and know their locations at all times. This allows fleet managers to stay informed and make important decisions with their drivers right when they can make the biggest impact. 

Knowing where your assets are, who’s on the road, and if you manage a service company, who is nearest to customers that are demanding action from your company or in a dire need of your help is a relief to have to say the very least. Start tracking maintenance now and keep a faster, safer, and more reliable fleet. 

Consider the Transport Time 

You will need to consider the time it will take to transport your fleet of vehicles so you can have them shipped in plenty of time for your event. Fleet shipping time will usually take a bit longer than standard car shipping, mainly because of the extra work involved during pick-up and delivery. Plan ahead and call 4-5 weeks in advance to make arrangements to ensure that everything is set up and lined out. This will ensure that get your fleet to the event on time and not be stuck there waiting on vehicles that haven’t arrived yet. 

Choose a Fleet Transport Company in Advance 

Start researching your fleet transportation options as soon as you know that you may need to ship your fleet. It’s never a bad idea to check the Better Business Bureau and run their company’s name through the FMCSA Safety and Fitness Electronic Records (SAFER) System and read any customer reviews that you can find on online. SAKAEM offers best-in-class service, the lowest prices, and insured and reliable fleet shipping with no upfront payment! 

Want to know how much it costs to ship a car with SAKAEM?

Get an Instant Quote online or call us at (888)725-0005 for a personalized quote.

Check Your Vehicles

Check your fleet ahead of time to ensure that the engines, brakes, parking brakes, and other parts are in good working condition and that no fluids are leaking. While we are able to arrange transport for inoperable vehicles if they can roll, brake, and steer properly as long as we can get to them with our carriers, things will flow a lot more smoothly if we can start, stop, and drive them to maneuver them normally at pick up and delivery times. 

Remove Valuable Items from Your Vehicles

Make sure that all personal belongings are either out of the vehicles in advance, or locked in the trunk so that they can’t move around while your fleet is in transport to and from (if applicable) your event. Personal items like iPads or laptops should be removed from all vehicles ahead of time, along with spare change, toll tags, and other items that could either be damaged or fly out of the vehicle and cause problems during transport. 

Wash and Carefully Inspect Your Fleet

While we are insured to cover damages to your fleet on the trip, it’s always a good idea to wash your vehicles and carefully inspect each one to document any scratches, dings, or dents on each vehicle, so you can communicate them to the driver at pick up. Bring a notepad or download a note-keeping app on your smartphone or tablet and write down any visible damages, or issues that the driver should be aware of, and then be sure to communicate them with the pick-up driver when he arrives to load your fleet for transport to the event. 

Leave Gas Tanks ⅛ to ¼ Full 

Try to leave ⅛ to ¼ tank of gas in your fleet vehicles to help the driver out with moving your vehicles. Leaving a little bit of gas in your fleet vehicles will make sure that the driver has enough gas to load and unload your cars, and give you enough gas once you get to your drop-off point to get to a gas station and fill back up. 

Know the Types of Vehicles Being Shipped 

If you are planning to attend an event, or you need to move a fleet of vehicles to keep up with demand for any other reason, one thing that will help you prepare for fleet relocation is knowing ahead of time exactly what types of vehicles you will be shipping. Write down the make and model of your vehicles, or if you are shipping cargo vans, the submodel of every vehicle in your fleet ahead of time in order to get the most accurate quote from the auto transport company. 

You will need to let your fleet transport company know the specifics of your shipment on your initial call, and then you will likely need the same information again later on, in case you end up needing to follow up with them on shipping details, time estimates, and other information about the trip or end up needing to change your pick up and delivery details. 

Car shipping

Why Choose Us as Your Fleet Relocation Company? 

There are several reasons why you might choose us over other auto transport companies. One reason is the reliable partner carriers that help us ensure a safe, on-time, and hassle-free fleet hauling for small to major companies and rental car agencies nationwide. A lot of our customers find it convenient that we offer the best value for your money with no upfront payment required. 

We also have the ability to ship most commercial and non-commercial vehicles anywhere in the US and Canada, and we have an unmarred track record when it comes to road safety! 

We specialize in fleet transportation services of any and all vehicle types including, but not limited to:

  • Cargo & Passenger Vans
  • Box Trucks & Step Vans
  • Straight Truck Tankers & Utility Vehicles
  • VIP Vehicles
  • Luxury and Specialty Cars
  • Rental Car Company Fleets
  • School Buses & Shuttle Buses
  • Passenger Vehicles (cars, vans, pick-ups) 

How Much Does Fleet Delivery Cost? 

The cost of fleet transport services depends on the mileage of your trip and the type of vehicles that are in your fleet mainly, with a few other factors that are factored in like seasonal shipping, shipping to major traffic hubs, etc. Cost to ship on larger vehicles and more expensive sports cars or classic cars tend to be more expensive because they either take up more space in vehicle carriers or require more insurance to carry. Smaller cars, trucks, and sedans that fall in the low to the mid-price range are less expensive and generally fall on the lower end of the spectrum. Same-day pickup or special requirements, such as remote location pickup will also cost more than standard shipping, as will storing your vehicles at pickup or drop-off locations. If you want a more precise quote on shipping your fleet to an upcoming event, we will be glad to speak with you and quote you a price over the phone. Call us at ***PHONE*** to get a free price quote from one of our friendly staff members. 

Enclosed shipping

How Long Will it Takes to Deliver My Fleet? 

Before we answer your question, how long does it take to ship a car, you have to understand that there are four different factors that affect fleet shipping times. The amount of time your fleet will take to transport to an event depends on: 

1. The Distance of Your Route 

If you are only traveling a short distance, your fleet could be there in under a day, but if you are shipping from your base in North Carolina and your event is clear across the US in California or Oregon, it can take up to 5-7 days to deliver your fleet. 

2. Your Location and the Location of Your Event 

Where your fleet is being picked up from and where it is being delivered can affect the time it takes to deliver your fleet, not just due to the distance, but sometimes due to the traffic. If either of your drop-off or pick-up locations are near a metropolitan area or require travel from one state to another, it will be easier and faster to get your vehicle shipped because they are easier to get to. 

3. The Type of Fleet Vehicles You Own 

Some fleets will take more time to get to an event because they require a specialized carrier to transport them. Extra-large vehicles such as commercial trucks or vans generally take a bit longer to transport than standard cars will. Expensive or rare vehicles like classic cars or Lamborghinis require specialized drivers that specialize in transporting precious vehicles.

4. The Time of Year of Your Event 

Fleet transport may take a bit longer to transport your fleet to an event if your event falls during peak moving season. Late spring through early fall, for example, is a busy time of the year for transport companies. This makes the prices go up because the trucks are harder to secure. If you plan to tend an event soon and you will need to have your fleet shipped to the event with you, just call us at ***PHONE*** to get a free price quote on shipping your fleet from one of our friendly staff members.

How to Better Prepare for Fleet Relocation – Final Thoughts

We hope that this article has helped you understand how to better prepare for fleet relocation, so that when it comes time to prepare for your event, you can easily have your fleet transported safely and on time. Keep us in mind for the best prices and no upfront costs for fleet pickup! 

Want to know how much it costs to ship a car with SAKAEM?

Get an Instant Quote online or call us at (888)725-0005 for a personalized quote.

Jason Hilderbrand